• Bidding

    The CSIU Bidding application is a comprehensive package offering tools for all-inclusive tracking, storing and reporting of information on vendors, items, requisitions and bids from vendors. Major features and characteristics include:

    Ease of Use

    • User-friendly screens for data entry and report generation.
    • Context-sensitive messages and field identifiers to assist in data entry/selection.
    • Detailed online help is available from the Help menu.
    • Consistent in appearance and functionality with other CSIU applications.

    Comprehensive Record Keeping

    • Records extensive information about each vendor, requisitioner and item.
    • Provides a sophisticated, three-level method of identifying items by category (major, submajor, and minor).
    • Requisitioner and vendors are associated with one or more categories. Requisitioners can request items based on category; vendors receive invitations to bid based on category.
    • Online entry of item requests and vendor responses. Online worksheet replica of requisitions and bid responses to simplify data entry.
    • Modified and expanded item description to assist with bid specification requirements.

    Data Manipulation Tools

    • Complete bid analysis. System automatically selects low bid, but user can manually override system-selected bid.
    • Ability to accept/reject alternate bids and compute totals based on options of total bid award.
    • Notification to vendors of bid award and delivery specifications.
    • Option to post bid awards to purchase orders in Fund Accounting.

    Effective Integration

    • Provides maximum efficiency and consistency by sharing common data with other CSIU applications such as Consumables Inventory and Fund Accounting.
    • Includes Query Maker, a flexible report writer.

    Assorted Reports

    • Item requisition worksheets and summary analysis reports.
    • Invitations to bid and bid response analysis reports.
    • Notification of items not requisitioned or bid upon.
    • Detailed bid award listing and delivery requirements.
    • Vendor delivery lists for shipment to multiple sites.
    • Audit Log.